Board Meeting Tips – How to Get the Most Out of Your Meetings
Your board of directors are crucial to the success of your community. Planning and preparation are crucial to making the most of your board meetings. Here are some tips for a more productive board meeting:
Create a clear agenda and send it out before the meeting. This allows board members to review the material prior to the meeting and ask questions. They can also prepare for the discussion.
It is recommended to hold your board meeting in a public location, such as a conference room or library of a local business. This will eliminate distractions, such as pets, children or ringing telephones, which can disrupt a discussion.
It is important to assign a person to take detailed minutes of the meeting. This will ensure that the most important decisions are documented and the board is aware of the discussions.
Limit the amount of time allocated for each item on the agenda to ensure that the meeting is kept moving and avoid diverging topics. If you find that an agenda item drags on for too long, agree to move it to the “parking lot” for later discussion so that the major issues remain in the forefront.
Define the procedure for making decisions at the meeting. If it’s a consensus process or voting to ensure that all attendees understand what is being discussed and can be a part of the discussion.
Encourage the participation of C-level officers to offer their knowledge during the meeting. This will allow the board to hear directly from the people who are close to the action and are most qualified to offer advice.