How to Hold an Online Board Meeting
Online board meetings can be conducted with all the advantages of a face-to-face meeting. You can make your meetings more efficient and productive by allowing all members to participate and using the latest tools for online collaboration. However, you’ll need to ensure that the necessary elements are in place.
Start with a full list of attendees. This is crucial for all board meetings, but particularly for those that are virtual. If you don’t receive an all-inclusive list of attendees prior to the meeting you risk of excluding people who may have valuable insights and ideas to offer.
It should be clear to everyone who can attend the meeting. If necessary, provide multiple options for joining, like audio or video.
Use remote board software that comes with a variety of features to boost engagement and make your meetings more engaging. The right software can help you keep your meeting on track by allowing for efficient discussion and efficient minute-taking.
Set a goal for each discussion topic. This keeps the discussion focused and helps reduce the amount of time spent on irrelevant or redundant topics. It’s also beneficial to include a time limit for each topic of discussion. This is important because it’s not uncommon for the meeting to veer off course and last longer than planned.
Create a waiting room for those who would like to join the meeting but can’t attend. This is useful in the event that there are unexpected conflicts in schedules or technical issues that board-room.blog/ cannot be solved.