How to Set Up Remote Voting for Your Board of Directors
In the past board members had to travel to meetings in person to vote. With the advancement of technology such as video conferencing and online voting platforms board members can now vote online. This process is speedier and results in greater efficiency and better decision-making for the company.
There are many important factors to consider when setting up remote voting for your board of directors. The first step is to decide the method of voting that will be used. The majority of organizations employ nominations before the election, in which candidates volunteer to enter the race, or earn their place by collecting a number of signatures, or are nominated by peers. A thorough nomination process can generate enthusiasm early and draw in the most qualified candidates. This will ensure that your organization has the best possible representation in its leadership.
One of the biggest issues with voting via email is that the responses are not recorded and tallied in real-time and the results may not be secure against tampering. Additionally, if a board director responds to an email ballot with an alternative format for answering than the other directors It can be difficult to discern which responses are valid. Another issue with online voting is that it’s not confidential, which can be a concern when voting on sensitive or confidential issues.
Certain states and bylaws do not allow voting via email. However, most nonprofit boards are permitted to vote without a meeting if all directors can hear and respond immediately and if they have signed a written agreement that shows their unanimous agreement.