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With cyber criminals stealing more and more personal information, it’s essential for businesses to share confidential documents in a secure manner to ensure that they are secure. When you send or receive sensitive documents, they need to be encoded so that only authorized users are able to access them.

Encryption is the most secure method to share files on the internet since it converts the information in the file into an format that only those who have the translation key are able to understand. If someone does have access to the file, they’ll be in a position to print it, or copy and paste the contents into another document.

You can create links that cannot be accessible on the internet (no URLs) and can only be viewed with an application specifically designed for the purpose or downloading a ZIP file. Cybercriminals will find it harder to access confidential documents.

Two-factor authentication is another security measure to protect sensitive documents. Even if an employee knows the password to access a document they will need to verify their identity to view the document. This can be done using a security code that is sent to their mobile phone or through biometrics, such as fingerprint or facial recognition.

If you’re looking to share large files that can’t be sent as an attachment in email, a secure website with integrated eSignatures is the best choice. This service lets you create an encrypted document link, then make use of a faxing tool online to send it to the recipient.

virtual space where documents can be stored and shared