What Is a Virtual Data Room?
A virtual data room (VDR) is an online repository for secure sharing of digital documents. VDRs combine the convenience of cloud storage and security features that permit users to access shared information on any device on the internet at any time. VDRs allow companies to share data more easily and securely as compared to physical data room or other https://gb-ware.com/online-board-meeting-for-effective-organization-workflow methods of sharing digitally.
A modern-day virtual data room includes a variety of security features specifically designed for documents that give you complete control over who can print, save or browse the document. It should also incorporate a search functionality that can search for information in a variety of files and documents – including PDFs – and produce intelligent results. It should also include the capability of processing documents to convert handwritten text, paper documents, and images saved as text into digitally-readable format. It is required to track and record user activity down to the page level and provide a complete audit trail for purposes of compliance and for use in disputes.
Because many users will be new to the platform, it’s important that a VDR provider provides extensive onboarding and training sessions. This could be done through videos, webinars, or other online interactive sessions. A VDR should also be able integrate seamlessly with popular productivity software, like project management tools as well as communication platforms and document editing applications. This will make it easier to navigate and improve collaboration. It should be compatible with mobile devices and platforms that are cross-platform to make it easier for remote users to work.